Fulbright FLTA Summer Orientation Proposal Narrative 2016

Summer Orientation Narrative Questions (reference the appropriate section of the RFP)

The Division of Foreign Fulbright Programs at the Institute of International Education (“IIE”) announces a selective competition for U.S. colleges and universities to host up to seven Fulbright Foreign Language Teaching Assistant (“FLTA”) Program Summer Orientations. The summer orientation program will provide the Fulbright Foreign Language Teaching Assistants with an introduction to academic and social cultures of U.S. institutions, a platform for networking with fellow Grantees and facilitation of their transition into the program. The orientations will take place during the summer of 2016 before the Grantees arrive at their host institutions. IIE plans to include up to seven orientations that will accommodate approximately sixty to sixty-five Grantees each, and the program will include two travel days and three core days.

The deadline to submit a final proposal is Friday, February 12. You may contact Lauren Graves with any questions about FLTA Summer Orientation proposal submissions at lgraves@iie.org.

The following series of questions will comprise your narrative summary. You do not need to submit a separate proposal narrative.

Please identify yourself:

Host Institution Name

City

State

Person Submitting Survey

Proposed Primary Orientation Coordinator Full Name (First, Last)

Coordinator Job Title

Coordinator Department

Coordinator Phone Number

Coordinator Email Address

What dates are you proposing to host an FLTA summer orientation? Select all that are applicable:

Early August: Between August 1 – August 8
Early to Mid-August: Between August 8 - 15
Mid-August: Between August 13 – 20
Mid to late August: Between August 21 – 28
Late August: Between August 26 - September 2

What do you hope to accomplish in hosting a Fulbright FLTA summer orientation? This can be what you hope to teach the FLTAs in attendance as well as any benefits you see for your institution. Please see RFP section: Eligibility Information.

In your own words, please briefly describe the purpose of the Fulbright FLTA Summer Orientation. Please see RFP Section: Purpose Description.

In your own words, please briefly describe your understanding of the participants for an FLTA Summer Orientation. Please see RFP section: Participants.

Please describe your institution’s past experience in hosting orientations, seminars or conferences that relate to the Fulbright FLTA Summer Orientation:

For the following series of questions, please consult the RFP section: Practical Planning (1. Transportation).

What is your plan for collecting FLTA arrival information?

How will you communicate transportation arrangements to the FLTAs?

How will you instruct FLTAs to communicate missed flights or other transportation delays or other issues?

If you chose "other" for any of the questions above, please explain your plan for collecting FLTA travel details below:

What instructions will you provide for FLTAs who miss scheduled transportation arrangements due to flight delay or other issues? Please provide a short answer below:

For the following series of questions, please consult the RFP section: Practical Planning (2. Food).

What arrangements will be in place to accommodate grantees with dietary restrictions related to religion or personal choice?

What will be your plan for breakfasts?

What will be your plan for lunches?

What will be your plan for dinners?

If you selected more than one option for the previous questions related to breakfast, lunch and dinner, please provide a brief explanation of your plan for meals during the orientation:

If you chose other as an option to describe your plan for breakfast, lunch or dinner, please provide a brief description of your proposed meal plan below:

What food items will be provided during coffee breaks? Please check all that apply:

If you chose other, please explain what items will be available during coffee breaks below:

For the following series of questions, please consult the the RFP section: Practical Planning (3. Accommodations and 4. On-site Communication).

If elsewhere, please clarify session locations:

If you chose other, please clarify what type of accommodations will be provided for the FLTAs:

Please identify the distance between the FLTAs' accommodations from the resources listed below:

Topics	0 - 0.5 miles	0.5 - 1 mile	1-2 miles	More than 2 miles
How far will the university be from the FLTAs' accommodations?	How far will the university be from the FLTAs' accommodations?, 0 - 0.5 miles	How far will the university be from the FLTAs' accommodations?, 0.5 - 1 mile	How far will the university be from the FLTAs' accommodations?, 1-2 miles	How far will the university be from the FLTAs' accommodations?, More than 2 miles
How far will the session location be from the FLTAs' accommodations?	How far will the session location be from the FLTAs' accommodations?, 0 - 0.5 miles	How far will the session location be from the FLTAs' accommodations?, 0.5 - 1 mile	How far will the session location be from the FLTAs' accommodations?, 1-2 miles	How far will the session location be from the FLTAs' accommodations?, More than 2 miles
How far will local stores and restaurants be from the FLTAs' accommodations?	How far will local stores and restaurants be from the FLTAs' accommodations?, 0 - 0.5 miles	How far will local stores and restaurants be from the FLTAs' accommodations?, 0.5 - 1 mile	How far will local stores and restaurants be from the FLTAs' accommodations?, 1-2 miles	How far will local stores and restaurants be from the FLTAs' accommodations?, More than 2 miles
How far will health services be from accommodations?	How far will health services be from accommodations?, 0 - 0.5 miles	How far will health services be from accommodations?, 0.5 - 1 mile	How far will health services be from accommodations?, 1-2 miles	How far will health services be from accommodations?, More than 2 miles
How far will health services be from the location of the sessions?	How far will health services be from the location of the sessions?, 0 - 0.5 miles	How far will health services be from the location of the sessions?, 0.5 - 1 mile	How far will health services be from the location of the sessions?, 1-2 miles	How far will health services be from the location of the sessions?, More than 2 miles

How will you inform FLTAs of health services? Please select all that apply:

Before their arrival on the Orientation Program Website
Before their arrival via an Email Announcement
Before their arrival via the Facebook Group Page
Upon their arrival at Registration
Upon their arrival in the Welcome Packet

For the following series of questions, please consult the RFP section: Use of Institutional Resources (1. Faculty, 2. Support Staff, 3. Welcome Materials, 4. Material Checklist, 5. Use of Fulbright FLTA and U.S. Department of State Logos, and 6. Website.)

If possible, please provide the name, job title and department of support staff for logistics (FLTA accommodations, transportation, food, etc) in the space below:

If possible, please provide the name, job title and department of potential presenters for sessions in the space below:

If possible, please clarify if there will be other personnel involved in your summer orientation proposal (i.e. graduate students, FLTA alumni, etc.). Please select all that apply:

If you specified other, please clarify who else will be involved in your summmer orientation proposal:

Use of Fulbright FLTA and U.S. Department of State Logos:

Please confirm your understanding that should you host an orientation, your institution will need to use the Fulbright FLTA logo and the U.S. Department of State Seal on materials produced for the event. The Fulbright FLTA Logo and U.S. Department of State Seal should also be used on screens used during session intermissions.

I confirm my understanding of the above.

Materials:

Please confirm your understanding that should you host an orientation, your institution will need to provide the FLTAs with the following materials, which should be included in your budget. Please select all items below:

Name Tags: First Name, Last name, home country, host institution.
Bound program booklet: hard front and back cover 8 1/2 X 11.
Program booklet must include: List of participants with countries, host institutions and emails, orientation schedule with room and speaker names, short biographies on all presenters, information on local resources, campus/local map,
Book: First Day to the Final Grade: A Graduate Student's Guide to Teaching by Ann Curzan and Lisa Damour.
Fulbright Paraphernalia (provided by ECA/IIE).
Bag with the title Fulbright FLTA Summer Orientation followed by the orientation dates and location on the front. Please see RFP for more details.
Pen/ notebook/ folder

Website:

Please confirm your understanding that should you host an orientation, your institution will need to provide the FLTAs with the following items on the website. Please select all items below:

A welcome to the program, including the Department of State listed first as the sponsor and IIE second as the administrator of the Fulbright FLTA Program.
A description of the host university or college.
A section with explicit transportation directions from the airport/train station to the host university; including whether or not there will be greeters, the mode of transportation they will be taking, the address of the Fulbright FLTAs'
A detailed description of the schedule.
A list of helpful websites for foreign language teachers.
Information about the food that will be provided and/or available at the orientation.
Website should be functioning for participants by June 12. If schedules are not finalized by this date, please indicate TBA on this site. All schedules must be finalized one month prior to the start date of your orientation.
At the conclusion of the orientation, session presenters should post their PowerPoint presentations on the website.

As per the RFP, you will still need to complete a budget plan via spreadsheet; however, please do respond with numeric values to the following questions:

What is the total cost of the orientation you are proposing? Do not subtract cost-share in your response. Please see the RFP section: Budget.

What is the total amount of cost-share your institution will provide? Please consult the RFP section: Eligibility Information, B. Cost Sharing or Matching Funds.

What is the total cost of the orientation you are proposing when cost-share is deducted? Please see RFP section: Eligibility Information, B. Cost Sharing or Matching Funds.

As per the RFP, you will need to submit a separate document that clearly outlines your proposed daily schedule for a summer orientation on your campus.